Create, edit or delete a payroll calculation (V8)

! Requirement

Before you can follow these steps, you first need to add personnel.
- Click here for the steps to follow

Before you can follow these steps, you first need to add a time registration.
- Click here for the steps to follow

Step 1 - Open the Time Registration module

On the home page of your environment, click Modules on the left-hand side. The different modules will then appear as green tiles. 
Click the Time Registration tile.

Step 2 - Open Payroll Calculation

In the overview under Personnel, you will find the "Payroll Calculation" section.
Clicking it will open an overview of all payroll calculations that have been created.

Step 3 - Add a payroll calculation

Click the green "+ New payroll calculations" button in the top-right corner to create a new payroll calculation.

A - Enter the details

On the next screen, select the person(s) on the left-hand side  for whom you want to create a payroll calculation.

You can also search for a person using the search bar on the right above this list.

On the right-hand side , you need to enter the following details:

• Hourly wage: amount the selected personnel earn per hour
• Start of pay period: the date from which you want to create the payroll calculation
• End of pay period: the date up to and including which you want to create the payroll calculation
• Accommodation days calculation: how you want the accommodation days to be calculated
  • Last day worked: period between the first and last day worked.
    If the pay period runs from the 1st of the month to the last day of the month and the employee only works until the 20th. 
    Only the days up to the last day worked are counted, so 20 days instead of 30/31 days.
  • End of pay period: period between the first day worked and the end of the pay period.
    If the pay period runs from the 1st of the month to the last day of the month and the employee only works until the 20th. 
    The accommodation days will still be charged for the entire pay period.
  • Full pay period: period between the start and end of the pay period.
    If the pay period runs from the 1st of the month to the last day of the month and the employee only works from the 5th to the 20th.
    The accommodation days will be charged for the entire pay period.
  • Worked days only: total number of days actually worked.
    If the pay period runs from the 1st of the month to the last day of the month, but only 5 days were worked during that period, accommodation days will only be charged for the days on which working hours were registered.
  • Per hour worked: total number of hours actually worked
• Accommodation cost/day: amount the employee must pay for accommodation
• Wage components: here you can add created wage components, for example to award bonuses for pruning.
  More information: xxxx
• Print view: how you want the payroll calculation to be displayed in the PDF document

B - Save

Once everything has been entered, click the green "Save"  button in the bottom-right corner.

You will then return to the overview.

If there are still unvalidated time registrations for these person(s), a pop-up window will now appear showing these registrations.

If you click 'OK', the payroll calculation will still be created without these hours. They can be included in a subsequent payroll calculation.

If you click 'Cancel', you can first validate these unvalidated hours and then create the payroll calculation again.

C - Delete calculations as a group

If you want to delete one or more payroll calculations, you can do so by clicking the red "Delete" button in the top-right corner of the overview.

On the next screen, select the people whose payroll calculation you want to delete, then click the red "Delete" button at the bottom.

D - Edit or delete an individual calculation

Click the "Details" button at the end of a payroll calculation in the overview.

You will then open the details of that specific payroll calculation.

Using the orange "Edit" button in the top-right corner, you can still change certain details of this payroll calculation.

Such as:

• Hourly wage
• Accommodation cost/day
• Accommodation days
• Wage components

Then click the green "Save" button at the bottom.

Using the red "Delete" button in the top-right corner, you can delete only this specific payroll calculation.